New OCR Document Automation Document automation depends on OCR, or Optical Character
Recognition – the process of recognizing text from an image. Intersect has carefully
researched available OCR engines suitable for document processing with area capture
fields, and has selected the current state-of-the-art in document OCR processing.
The addition of OCR capabilities to the established document indexing processes in
Intersect’s Records Control and Management System (RCAMS) includes a special software
tool to support scanning template configuration, with name-and-save options for
job templates, allowing convenient point-and-click job operation.
New Intersect Systems Records Management Features for 2017
Bar Code Option Physical records storage and management remain an important part
of any records center operation. Intersect Systems has added a frequently-requested
option to the standard RCAMS system that supports bar code management of containers
and storage spaces. Operating on a Windows-based tablet or notebook computer with
a local Wi-Fi link to the RCAMS system, a user can place a container in an available
space in a records center, wand a barcode on the shelf space, then wand the bar code
on the container, and the container is immediately assigned to that space in the
live database. A container can be un-assigned for removal for shredding or transfer
by wanding the container bar code.
Records Retention The Texas State Library and Archives provides a comprehensive
set of retention schedules for Texas Local Governments and State Agencies. For twenty
years Intersect Systems has provided a specialized, comprehensive text editor and
word processor to help Texas Local Governments and Agencies create specific local
control schedules with simple point-and-click selection of applicable record series,
and then to publish local retention control schedules – both master copies, and sub-sets
for individual departments. For 2017, the popular Retention Schedule Manager has
been enhanced, expanding support for reporting amendments to the Library, as well
as expanding publishing options to create web pages with a point-and-click operation
for posting on an organization’s internal intranet, or on the Internet, to provide
convenient look-up access to departments.