Clark's Encyclopedia of Records Retention
Intersect Systems Inc. publishes Clark's Encyclopedia of Records Retention in digital
format compatible with Intersect Systems' Retention Schedule Manager software series
which includes Retention Developer / Manager / Researcher (Retention DMR). The Encyclopedia
of Records Retention covers about 95% of the business records created and used by
businesses and other organizations in the United States, including over 4,000 records
titles and related descriptive information and retention recommendations.
Make Intersect's Retention Developer / Manager / Researcher and Clark's Encyclopedia
the central framework for your company's records control schedule:
- Clark's Encyclopedia of Records Retention is the ideal starting point for any business
records control schedule, providing a comprehensive list of records series titles
that help insure uniform naming conventions throughout your organization. 2012 Edition
updated for Sarbanes-Oxley. Get a handle on Sharepoint retention concerns.
- Clark's provides initial suggestions for retention requirements for the included
- Clark's allows easy, point-and-click editing of Record Series Titles, descriptions,
and related information to help customize and update your Records Control Schedule
- The Retention Developer / Manager / Researcher software provides a comprehensive,
intuitive, and easy-to-use software system that allows you to select Records Titles
from the Encyclopedia to include in your company's schedule.
Researching various sources and refining and maintaining a Records Control Schedule
is a continuing process for corporate Records Managers. As you research retention
requirements on Records Series in your control schedule, and as you tailor these
for your organization's needs based on the areas of your business operations, the
nature of your business, and other considerations, add citations to your Control
Schedule and edit existing citations with Retention Developer / Manager / Researcher
and the unique insertion editor for quick insertion of citations and comments into
your Control Schedule.
- A scrollable list allows you to maintain a current list of references and citations
for selecting and adding to multiple records series titles as appropriate.
- Keep each department or division manager up-to-date on the records for which the
manager's operations are responsible. Quickly set up Departmental Control Schedules
with Retention Developer / Manager / Researcher's sub-schedule editor, with easy
point-and-click operations. Then, provide each department in your organization with
their own Departmental Control Schedule containing just the Records Series Titles
that apply to that department.
- Use Retention Developer / Manager / Researcher and Retention Viewer Researcher as
valuable research tool to quickly search or query the over 4,000 Records Series Titles
in Clark's Encyclopedia. The Search function can search for words or phrases in any
field, and the Query function can quickly select and display only the Records Series
entries containing your words or phrases. The Query is multi-step, with a step-back
feature, allowing quick drill-down for comprehensive searches, and easy step-backs
and re-tries without having to reenter the query or start over.
- Print and distribute your Records Control Schedule and Departmental Control Schedules
for distribution within your organization – help address Sharepoint retention management
- Publish your Records Control Schedule and Departmental Control Schedules on your
organization's private Intranet to provide immediate access to schedule changes you
With your Records Control Schedule completed, the Intersect Records Control and Management
System database application interrogates your Records Control Schedule for each new
container entry you make, or for each new electronic image series, to support calculating
and entering appropriate retention requirements.
As a retention research tool, and as a retention schedule development and publishing
system, Intersect's Retention DMR software and Clark’s Encyclopedia are a valuable
resource for all types of business organizations.